How two-factor authentication for Office 365 keeps your employees secure while flexibly working
In an era of flexible working and mobile devices, data security is a big concern. Tools like Office 365 have enabled new ways for employees to work from anywhere and any device, with the same access to data via the cloud as they can get in the office. But keeping potentially sensitive data out of the wrong hands is vital.
Two-factor authentication (2FA), otherwise known as multi-factor authentication (MFA), helps businesses to strike a balance between giving employees the flexibility to work when, where and how they want to, while maintaining security for data in the cloud.
What is two-factor authentication
Two-factor authentication is an additional layer of security beyond a username and password. Many users will be familiar with 2FA from online banking systems and accessing online government portals. In most scenarios, a unique automatically generated code will be sent to a user’s mobile phone via SMS after they have entered their credentials to log-in to the corporate network online.
Change management and two-factor authentication
One of the biggest challenges with introducing two-factor authentication for Office 365 to your business is managing communication to employees. Many businesses encounter resistance from employees who see an extra step to access their work environment as a hassle.
Green Dot has worked with large Australian and international organisations to introduce two-factor authentication for Office 365, so we know how to effectively manage this process.
It is necessary to educate employees and users on the potential security risks from only using a username and password. This is especially true in a bring-your-own-device environment where IT cannot control the security measures on an employee’s phone, tablet or laptop.
Once employees understand the need for two-factor authentication, your organisation will be better able to strike a balance between enabling flexible work and ensuring data security.
Does your organisation need two-factor authentication?
Green Dot is working with some of Australia’s largest organisations enable flexible, modern work practices that are secure and productive. Our experienced team has the skills, knowledge and experience to help you introduce two-factor authentication so your team can use Office 365 and other Microsoft cloud tools securely. To find out how we can help you, call us today on 1300 80 11 88.